Payroll & HRIS Coordinator

People Operations · Vaughan, Ontario
Department People Operations
Employment Type Full-Time
Minimum Experience Experienced


PAYROLL & HRIS COORDINATOR


ABOUT PLITEQ

Pliteq® is a leading innovator of products manufactured for the built environment using scrap polymers diverted from landfills. Trusted by global architects, builders, engineers, contractors and acoustical consultants for products which are engineered for superior performance, backed by third party test data and recognized for their sustainable credentials. This makes Pliteq one of the preeminent global engineering resources.

Our mission is to be the largest recycler of scrap polymers in the world by being in or around every new building constructed globally. This will be achieved by designing, testing and manufacturing more innovative and sustainable products which provide the same superior performance and that continue to divert scrap away from landfill.

Essentially, we want to help save the environment one tire at a time!

 

WORKING AT PLITEQ

Staying Positive, Fighting Hard and always Supporting Our Teammates are our core values and we provide a cultivating, people centric environment that for the right person can mean the potential for fast personal growth and recognition. We encourage free thinking without bureaucracy and do not believe in keeping people in their boxes and with that some of our best ideas have come from all areas of the company. With 3 international offices located in the UK, UAE and Singapore, we like to think of ourselves as one big international family. This also means the Pliteq team is diverse and our values transcend borders.

In 2019, Pliteq was recognized as one of Canada’s Best Managed Companies and has been named one of Canada’s Fastest Growing Companies in 2018, 2019 & 2020.

We look for people who inherently like to go above and beyond, are purpose-driven, enjoy a fast pace, don’t get stressed when needing to pivot, strive for growth and are just awesome people to work and play with.

 

Sound good so far? Let's dive into the opportunity...

 

What You Get To Do:

Payroll & Time and Attendance

  • Process bi-weekly and monthly payroll for all salaried and hourly employees, ensuring accuracy and timeliness.
  • Manage administration for employee changes, absences, compensation adjustments and complete paperwork to facilitate union dues, WCB/WSIB, Service Canada and Statistics Canada requests.
  • Monthly filings for WSIB, WCB, EHT
  • Prepare journal entries and reconcile payroll, support finance department in year-end audits.
  • Complete year end reports, reconciliations and preparation of T4/W2’s and year end tax forms.
  • Manage time and attendance, including entering new employees, resolving timekeeping errors, entering missed punches, absenteeism monitoring, addressing attendance issues and submitting timecards for processing
  • Collect, validate and submit agency employee timecards
  • Track employee time off, including vacation, sick leave, family responsibilities leave, bereavement leave and leaves of absence
  • Investigate and resolve payroll errors
  • Provide guidance to management and update policies to ensure regulatory compliance
  • Participate in the improvement and development of payroll practices

HRIS & Onboarding

  • Enter new employees in the company’s HRIS systems
  • Collect new hire forms, HRIS input, payroll entry, issuing keycards, and creating new hire email addresses, and entry into all other relevant systems
  • Conduct background and reference checks
  • Track and facilitate the review of probationary employees
  • Benefits administration, including tracking benefit eligibility, processing enrollments, terminations and employee changes
  • Serve as a point person for all new employee questions
  • Update employee changes, including status, shift changes, pay changes, reporting changes, position changes, expenses, time off policy changes and any other similar records
  • Troubleshoot with ADP
  • Manage hourly employee uniforms, including ordering new employee uniforms, recalling uniforms for former employees and troubleshooting with the vendor

Reporting

  • Compile data and create HR reports
  • Track emergency time off and flag any covid-19 related absences
  • Schedule overtime and report on forecasted employee headcounts
  • Report on new hires, terminations, turnover rates, labour costs, absenteeism, seniority, work anniversaries, work permits expiries, training records and remittances
  • Perform file audits to ensure that all required employee documentation is collected and maintained
  • Scan and upload files
  • Other duties as required

 

What We Are Ideally Looking For:

  • Undergraduate degree, college diploma in Human Resources or equivalent experience
  • PCP Certification or equivalent would is an asset
  • Unionized manufacturing industry experience is an asset
  • 2 Years of payroll experience
  • ADP Workforce now experience preferred
  • HRIS experience, BambooHR or similar cloud based HRIS system experience
  • Well organized and detail oriented
  • Ability to prioritize multiple tasks
  • Comfortable with change and able to pivot in a high growth environment
  • Strong interpersonal and communication (written and verbal English) skills, as well as the ability to motivate and influence
  • Strong leadership and conflict resolution skills
  • Passion for continuous learning and personal and professional development
  • Clear criminal record check required

 

While we appreciate your interest in this career opportunity at Pliteq, only qualified candidates will be contacted.

Pliteq will not be responsible for any agency referral fees arising from the use of resumes that currently exist in the recruitment database or have been forwarded to Pliteq directly or indirectly without an authorized agreement. Agency referrals will not be accepted unless approved by the Pliteq Human Resources team.

NOTE: All employment is conditional upon the completing and obtaining a satisfactory background check, including educational, employment, references, and criminal records checks (for which a pardon has not been granted).

 

Pliteq is an equal opportunity employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

This job profile provides an overview of the minimum requirements of the job and does not include all of the duties inherent, included or associated with the job or with the performance of the job. The Company reserves the right to make changes to the job profile as it sees fit to meet the needs of the organization.

Thank You

Your application was submitted successfully.

  • Location
    Vaughan, Ontario
  • Department
    People Operations
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced